Lease Renewal Process

Commercial lease renewal from review trigger to executed agreement

Property Management
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Lead Time

656.6h

Cycle Time

8.6h

Wait Time

648.0h

PCE

1.2%

Stages

8

Bottleneck

Tenant Engagement & Intent Check

Value-Add vs Non-Value-Add

Value-Add (VA)

An activity is value-add if it meets all three criteria:

  • The customer is willing to pay for it
  • It transforms the product or service
  • It is done right the first time

Examples: Assembly, diagnosis, treatment, coding, machining, testing

Non-Value-Add (NVA)

Activities that consume time or resources but don't add value from the customer's perspective:

  • Waiting — queues, approvals, batching delays
  • Transport — moving materials or information
  • Motion — unnecessary movement of people
  • Rework — correcting defects or errors
  • Over-processing — doing more than required

Note: Some NVA is necessary (compliance, safety). Target unnecessary NVA first.

Process Timeline

Value-Add vs Non-Value-Add

Bottleneck Analysis

Stage Efficiency

# Stage Cycle (h) Wait (h) VA Resource Defect % Efficiency
1 Lease Expiry Alert (system trigger) 0.1 0.0 VA System 5.0% 100.0%
2 Tenant Engagement & Intent Check 0.5 168.0 VA Property Manager 8.0% 0.3%
3 Market Rent Review 2.0 48.0 VA Valuer 10.0% 4.0%
4 Renewal Terms Drafted 1.0 24.0 VA Property Manager 6.0% 4.0%
5 Owner Approval 0.5 72.0 NVA Owner / Landlord 3.0% 0.7%
6 Tenant Negotiation 2.0 168.0 VA Property Manager 12.0% 1.2%
7 Legal Documentation 2.0 120.0 VA Solicitor 5.0% 1.6%
8 Execution & System Update 0.5 48.0 VA Property Manager 3.0% 1.0%