Lease Renewal Process
Commercial lease renewal from review trigger to executed agreement
Property ManagementLead Time
656.6h
Cycle Time
8.6h
Wait Time
648.0h
PCE
1.2%
Stages
8
Bottleneck
Tenant Engagement & Intent Check
Value-Add vs Non-Value-Add
Value-Add (VA)
An activity is value-add if it meets all three criteria:
- The customer is willing to pay for it
- It transforms the product or service
- It is done right the first time
Examples: Assembly, diagnosis, treatment, coding, machining, testing
Non-Value-Add (NVA)
Activities that consume time or resources but don't add value from the customer's perspective:
- Waiting — queues, approvals, batching delays
- Transport — moving materials or information
- Motion — unnecessary movement of people
- Rework — correcting defects or errors
- Over-processing — doing more than required
Note: Some NVA is necessary (compliance, safety). Target unnecessary NVA first.
Process Timeline
Value-Add vs Non-Value-Add
Bottleneck Analysis
Stage Efficiency
| # | Stage | Cycle (h) | Wait (h) | VA | Resource | Defect % | Efficiency |
|---|---|---|---|---|---|---|---|
| 1 | Lease Expiry Alert (system trigger) | 0.1 | 0.0 | VA | System | 5.0% | 100.0% |
| 2 | Tenant Engagement & Intent Check | 0.5 | 168.0 | VA | Property Manager | 8.0% | 0.3% |
| 3 | Market Rent Review | 2.0 | 48.0 | VA | Valuer | 10.0% | 4.0% |
| 4 | Renewal Terms Drafted | 1.0 | 24.0 | VA | Property Manager | 6.0% | 4.0% |
| 5 | Owner Approval | 0.5 | 72.0 | NVA | Owner / Landlord | 3.0% | 0.7% |
| 6 | Tenant Negotiation | 2.0 | 168.0 | VA | Property Manager | 12.0% | 1.2% |
| 7 | Legal Documentation | 2.0 | 120.0 | VA | Solicitor | 5.0% | 1.6% |
| 8 | Execution & System Update | 0.5 | 48.0 | VA | Property Manager | 3.0% | 1.0% |